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How to Actually Get Hired
Who reads applications, which channel gets a reply, and what they screen for.
Why applying the normal way doesn't work
There's an ATS (Ashby), but at Vapi, referrals get priority. Your cold application competes with sourced candidates and internal recommendations.
Who to contact at Vapi
No verified contact route for Vapi yet. Based on size (50-200) and sector (B2B, Engineering, Product and Design), the hiring manager or department lead is likely the decision-maker, but treat this as a model.
What Vapi screens for
The hiring bar at this stage (, B2B, Engineering, Product and Design): relevant experience and ability to operate autonomously. Show what you've shipped.
Customize your CV for the Vapi role. Matching the job description language helps clear ATS filters.
Mistakes that kill applications
Generic CVs stand out at a 50-200-person company — and not in a good way. Fastest path to rejection.
Don't open with what you want. Open with what Vapi is dealing with right now — is growing fast after their null round, and what you'd do about it.
The wait-and-hope strategy fails. Follow up on day five — response rates roughly double.
Frequently asked questions
How do I apply to Vapi?
Through the roles on our Vapi jobs page, or directly to the hiring manager or department lead if you can reach them. At 50-200 people, direct outreach outperforms the form.
Does Vapi respond to cold emails?
Not enough data yet on Vapi's cold email response rates.
Who is the hiring manager at Vapi?
At this size, hiring is usually run by the hiring manager or department lead.
What ATS does Vapi use?
Vapi uses Ashby.
How competitive is it to get hired at Vapi?
Expect 150-300 applicants in the first two weeks for B2B, Engineering, Product and Design roles at this size. Apply within 72 hours for best odds.
Have your application sent for you
We find roles at companies like Vapi within 48 hours of them appearing, build a CV tailored to the posting, and send it while you're still applicant number ten.
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